Preventing Employee Fraud

As an organization grows and becomes more successful, the reality that there will be some form of employee fraud grows. It is something that no organization can avoid but they can do their best to prevent it. Expensive steps can be taken to reduce the threat of employee fraud such as hiring additional managers to drive from one job site to another wasting gas and time. However, there is a more cost efficient and effective option, such as a time and attendance software application like Call the Time. Time and attendance applications like Call the Time, not only provide you with paperless reporting capabilities but will also provide you with a sense of comfort, knowing that when an employee checks in or out from a shift it is time stamped in an email and will also include a voice recording of that specific employees shift report. Each employee is provided a unique ID and password, this is another step to prevent buddy punching or having one of their friends punch the clock for them. If that’s not enough the phone number that the employee calls in from that are unapproved are highlighted within the application, in an easy to find individualized list so that you as an employer can keep track of where the employee is clocking in or out from. For those of you who want to take it one step further there is also a GPS downloadable mobile application that can be used on iPhone, Blackberry’s or an Android mobile phone with a data plan. The employee clocks in and if the manager has any suspicion about a specific employee, managers can simply log on to the application and with Google earth and Google map, the manager will be able to see the precise location of that employees clock in or out. The best part is the technology is simplistic and doesn’t take a lot of time to learn. This is probably the most cost efficient way to manage your staff when you don’t want to have to pay for a manger to drive around just to babysit and micro-manage employees.

Fraud is a fruitful business and it’s up to you as a business owner to minimize how it affects your organization. According to a recent article in the Sun Journal, American businesses lose $40 billion per year due to theft and fraud in the workplace. Do not become part of that statistic. Take the steps necessary to protect the business you worked so hard to build.

For more information on Call the Time’s – time and attendance software application please view our guided video tour on you tube at: http://www.youtube.com/user/callthetime