As an organization grows and becomes more successful, the reality that there will be some form of employee fraud grows. It is something that no organization can avoid but they can do their best to prevent it. Expensive steps can be taken to reduce the threat of employee fraud such as hiring additional managers to drive from one job site to another wasting gas and time. However, there is a more cost efficient and effective option, such as a time and attendance software application like Call the Time. Time and attendance applications like Call the Time, not only provide you with paperless reporting capabilities but will also provide you with a sense of comfort, knowing that when an employee checks in or out from a shift it is time stamped in an email and will also include a voice recording of that specific employees shift report. Each employee is provided a unique ID and password, this is another step to prevent buddy punching or having one of their friends punch the clock for them. If that’s not enough the phone number that the employee calls in from that are unapproved are highlighted within the application, in an easy to find individualized list so that you as an employer can keep track of where the employee is clocking in or out from. For those of you who want to take it one step further there is also a GPS downloadable mobile application that can be used on iPhone, Blackberry’s or an Android mobile phone with a data plan. The employee clocks in and if the manager has any suspicion about a specific employee, managers can simply log on to the application and with Google earth and Google map, the manager will be able to see the precise location of that employees clock in or out. The best part is the technology is simplistic and doesn’t take a lot of time to learn. This is probably the most cost efficient way to manage your staff when you don’t want to have to pay for a manger to drive around just to babysit and micro-manage employees.
Fraud is a fruitful business and it’s up to you as a business owner to minimize how it affects your organization. According to a recent article in the Sun Journal, American businesses lose $40 billion per year due to theft and fraud in the workplace. Do not become part of that statistic. Take the steps necessary to protect the business you worked so hard to build.
For more information on Call the Time’s – time and attendance software application please view our guided video tour on you tube at: http://www.youtube.com/user/callthetime
Friday, November 26, 2010
Tuesday, November 23, 2010
Call the Time
As modern business practices evolved over the last century, customer focus has come to the forefront of every successful company strategy. With more employees working remotely to serve the customer, labor management has become one of today’s greatest challenges for any organization.
Without supervision, time theft has escalated to unprecedented levels from small to large companies alike. This is not a surprise to any organization that is not using an online time and attendance solutions. When time sheets are flowing from the hands of workers, to supervisors, to managers, it is no surprise that companies have sited greater than ever human error incidents leading to both over and under payment to its workers.
At Call the Time our number one service is to simplify and manage your organizations time and attendance operations. Our state of the art application has been created to provide a management tool for employees who work remotely, on an hourly wage. We provide organizations with the ability to hold employee’s accountable while eliminating paperwork all together so that you can better service customers and focus on what is important: generating revenue.
We would like you to view our latest video on youtube.com to learn more about Call the Time and our time and attendance software solution.
http://www.youtube.com/watch?v=jqFjYa1qe5w
Without supervision, time theft has escalated to unprecedented levels from small to large companies alike. This is not a surprise to any organization that is not using an online time and attendance solutions. When time sheets are flowing from the hands of workers, to supervisors, to managers, it is no surprise that companies have sited greater than ever human error incidents leading to both over and under payment to its workers.
At Call the Time our number one service is to simplify and manage your organizations time and attendance operations. Our state of the art application has been created to provide a management tool for employees who work remotely, on an hourly wage. We provide organizations with the ability to hold employee’s accountable while eliminating paperwork all together so that you can better service customers and focus on what is important: generating revenue.
We would like you to view our latest video on youtube.com to learn more about Call the Time and our time and attendance software solution.
http://www.youtube.com/watch?v=jqFjYa1qe5w
Friday, November 12, 2010
Five Simple Rules when using Call the Time - Time Attendance Software
Five Simple rules to keep your staff motivated with Call the Time - Time and Attendance software.
1. Our mobile application features a state of the art GPS location tool where an employer can easily trace the exact location of where an employee makes his or her clock in from. In the past traditional punch machines were the only option to know where and when an employee clocked in or out for their shift. Now, it couldn’t be any simpler with the luxury of having a Black Berry, Android Mobile Phones and iPhones. Employees simply download Call the Time’s free software and without having to make a single call, they will be able to clock in remotely from any location at any time and the best part is everything is paperless and completely accurate with you mobile data plan.
2. Speaking of paperless; our reporting component is customizable and plentiful. You can individualize your reporting system by date, job, zone, employee and much more! Thus simplifying your manager and administrators life greatly by cutting down their paperwork by not minutes but literally hours. In fact it essentially eliminates calculating and adding up punch in and punch-outs during your organizations payroll process. Errors are fixed and time is adjusted within seconds and it is all done online and paper free. When you are finished, you simply close the application and your reports are complete. If they need to be submitted, Call the Time has that covered too, you can covert and export the multiple reports into Excel, word, PDF and pretty much any format you can think of.
3. We also take monotony out of your administration having to add hundreds or thousands of employees in the system with Call the Time’s Importing feature. Let’s face it, as I mentioned above, NOBODY enjoys paperwork and there is nothing more tedious then when you purchase a new system that is supposed to simplify your organizations time, attendance and reporting initiatives and there are hours of set up time and a huge learning curve. Call the Time provides you with an excel spread sheet template that you simply cut and paste your roster or your rosters schedule, and within seconds it is reflected within the application. It really doesn’t get simpler then that! You’ll be up and running with Call the Time within the same day of singing up for the time attendance software.
4. Adding zone, jobs, scheduling and approved phone lists to identify where your employees are working and calling in from will provide management with the most accurate resource for organizing their work force. An employer will be able to know exactly where an employee is calling in from and whether it is an approved number or not? If an employee calls from an unrecognized number it will be flagged immediately and the manager receives a time stamped and voice recognized audio file into their email inbox. This is a huge benefit because it will allow the employer enough time to take action and send another employee to the location resolving any “no show” issues. Keeping customers satisfied, happy and assured that your organization is dependable and committed!
5. Finally and most importantly Call the Time, time attendance software is an easy tool, with a friendly committed staff that understands how important it is to not only keep your company organized and accountable, but also realizes how important it is that if you have a question we will answer it immediately. Gone are the days when it takes customer service an unacceptable amount of wasted time to answer your questions. We are committed to your success and the satisfaction of our application. We assure you we will do our very best to prove that although there may be other time attendance software solutions out there but should be your first choice when it comes to the success of your organization
1. Our mobile application features a state of the art GPS location tool where an employer can easily trace the exact location of where an employee makes his or her clock in from. In the past traditional punch machines were the only option to know where and when an employee clocked in or out for their shift. Now, it couldn’t be any simpler with the luxury of having a Black Berry, Android Mobile Phones and iPhones. Employees simply download Call the Time’s free software and without having to make a single call, they will be able to clock in remotely from any location at any time and the best part is everything is paperless and completely accurate with you mobile data plan.
2. Speaking of paperless; our reporting component is customizable and plentiful. You can individualize your reporting system by date, job, zone, employee and much more! Thus simplifying your manager and administrators life greatly by cutting down their paperwork by not minutes but literally hours. In fact it essentially eliminates calculating and adding up punch in and punch-outs during your organizations payroll process. Errors are fixed and time is adjusted within seconds and it is all done online and paper free. When you are finished, you simply close the application and your reports are complete. If they need to be submitted, Call the Time has that covered too, you can covert and export the multiple reports into Excel, word, PDF and pretty much any format you can think of.
3. We also take monotony out of your administration having to add hundreds or thousands of employees in the system with Call the Time’s Importing feature. Let’s face it, as I mentioned above, NOBODY enjoys paperwork and there is nothing more tedious then when you purchase a new system that is supposed to simplify your organizations time, attendance and reporting initiatives and there are hours of set up time and a huge learning curve. Call the Time provides you with an excel spread sheet template that you simply cut and paste your roster or your rosters schedule, and within seconds it is reflected within the application. It really doesn’t get simpler then that! You’ll be up and running with Call the Time within the same day of singing up for the time attendance software.
4. Adding zone, jobs, scheduling and approved phone lists to identify where your employees are working and calling in from will provide management with the most accurate resource for organizing their work force. An employer will be able to know exactly where an employee is calling in from and whether it is an approved number or not? If an employee calls from an unrecognized number it will be flagged immediately and the manager receives a time stamped and voice recognized audio file into their email inbox. This is a huge benefit because it will allow the employer enough time to take action and send another employee to the location resolving any “no show” issues. Keeping customers satisfied, happy and assured that your organization is dependable and committed!
5. Finally and most importantly Call the Time, time attendance software is an easy tool, with a friendly committed staff that understands how important it is to not only keep your company organized and accountable, but also realizes how important it is that if you have a question we will answer it immediately. Gone are the days when it takes customer service an unacceptable amount of wasted time to answer your questions. We are committed to your success and the satisfaction of our application. We assure you we will do our very best to prove that although there may be other time attendance software solutions out there but should be your first choice when it comes to the success of your organization
Monday, November 8, 2010
How to Manage Employee Breaks with a Time Attendance Software Solution
This week there was an interesting discussion on a local radio station in Toronto about a new law being tested in England. For a six month trial; Government workers will no longer be paid for the time they spend away from work on a smoking break. The council said the move was aimed at making the issue of smoke breaks fair for individuals who did not smoke. Apparently earlier in the year staff members were asked in a questionnaire as to whether they smoked at work and if they currently clocked in and out when they went for a cigarette break?
The council discovered a fifth of the workers were taking time out of their day for a cigarette break and of those, just over a third never clocked out or put the break down on their manual attendance sheets.
So began the discussion about how often this was happening on a regular basis in any industry? How often were employees late, taking longer than assigned lunch breaks, disappearing to make personal phone calls while they are supposed to be on the clock and how can manual attendance sheets be eliminated and observed more efficiently?
If a fifth of the workers in the UK were taking unscheduled breaks that are not reported you can believe it is happening in North America and across any industry where hourly workers are keeping track of their time sheets manually. As an employer at the end of the day this begins to add up. How much revenue is lost per year as a result of this happening?
I managed to call in to the program to talk about Call the Time an online time attendance software solution and reporting application. Call the Time that provides employers the ability to have their employee punch in and out as many times as they would like throughout the day. Call the Time helps to keep reporting metrics simplistic and hassle free.
Call the Time has provided our customers with the ability to save thousands of dollars by not only being able to keep track of how many breaks a worker is having a day but also minimizing the money lost by buddy punching, time fraud, over extended lunch hours and breaks. Call the Time provides a simple state of the art telephone time clock system which allows a mobile work force to clock in and out from a remote location. In addition an employee with a GPS mobile phone can clock in or out and the employer can see the exact location of the employee via Google maps.
A web based telephone time clock system such as Call the Time, virtually eliminates any argument based on manual time sheets and this will keep both employees and employers happy, honest and productive.
The council discovered a fifth of the workers were taking time out of their day for a cigarette break and of those, just over a third never clocked out or put the break down on their manual attendance sheets.
So began the discussion about how often this was happening on a regular basis in any industry? How often were employees late, taking longer than assigned lunch breaks, disappearing to make personal phone calls while they are supposed to be on the clock and how can manual attendance sheets be eliminated and observed more efficiently?
If a fifth of the workers in the UK were taking unscheduled breaks that are not reported you can believe it is happening in North America and across any industry where hourly workers are keeping track of their time sheets manually. As an employer at the end of the day this begins to add up. How much revenue is lost per year as a result of this happening?
I managed to call in to the program to talk about Call the Time an online time attendance software solution and reporting application. Call the Time that provides employers the ability to have their employee punch in and out as many times as they would like throughout the day. Call the Time helps to keep reporting metrics simplistic and hassle free.
Call the Time has provided our customers with the ability to save thousands of dollars by not only being able to keep track of how many breaks a worker is having a day but also minimizing the money lost by buddy punching, time fraud, over extended lunch hours and breaks. Call the Time provides a simple state of the art telephone time clock system which allows a mobile work force to clock in and out from a remote location. In addition an employee with a GPS mobile phone can clock in or out and the employer can see the exact location of the employee via Google maps.
A web based telephone time clock system such as Call the Time, virtually eliminates any argument based on manual time sheets and this will keep both employees and employers happy, honest and productive.
Subscribe to:
Posts (Atom)
