The Mobile Time and Attendance Software Solution

More and more we are starting to see a shift in traditional employee, work hours. Gone are the days when keeping track of employees were as simple as having a punch clock machine in the lobby of your main office and having your entire team punch in before the start of their work day and punch out at the end. We live in a society where gas is more expensive than ever, where businesses are looking to grow and expand further then their home office’s ten-mile radius and while still looking at ways to be cost effective and saving money. Fortunately, we live in an ever expanding technological age, technology that provides organizations with the ability to have an employee clock in and out of a location and be considered accounted for. In fact, technology has come so far that there are applications out there that provide you with an even more comprehensive and in-depth tool to track an employee’s day-to-day activity and know within seconds from looking at your mobile device what an employee's time sheet and time clock punch is?

Tools such as Call the Time’s mobile application, which allows cell phone users that have GPS capability, to clock in and out from any location. The application will record the time and location of the employee using Google map technology. This is a superior application that will not only provide the employer with the ability to view the address of the building from where the employee is working but also the exact part of where they checked in or out from.

Time and attendance reporting has come a long way since the very first punch clock, which forced the employee to insert a heavy paper card, into a slot on the punch machine. When the time card hit a contact at the rear of the slot, the machine would print day and time information on the card. This allowed a timekeeper to have an official record of the hours an employee worked to calculate and pay an employee. This sounds like a lot of work and a system that is far too archaic considering all the advances we have made in technology. This method also seems as though it could all be accomplished within a much smaller time frame, using a lot less man power with an all encompassing time and attendance online system. This is the reason why so many companies are shifting their time, attendance and reporting methods to an online service. Online applications such as Call the Time provides companies with the ability of eliminating paperwork, cutting down employee travel time and providing organizations with a virtual data base of employee schedules, information and reports. This is happening because of the simplicity of these applications. Essentially a company’s entire time attendance and reporting information is all in one place and paper free. As fantastic of an idea as this is, why hasn’t every organization made this logical switch to an online application such as Call the Time? Studies show that the most obvious and glaring objection is employee compliance, as most company’s compliance range from 40-80%. At Call the Time that is a statistic that we felt could be improved on by developing a solution that is a virtual punch clock, mobile application. This is a very simple tool, which essentially eliminates many of the reasons why an employee could be non-compliant, “the phone was in use”, “the phone systems were down”, “the line was busy!” With a mobile application, employers can now simply have the employee down load the application software directly to their iPhone, Black Berry or Android mobile device, click the application, put in their individual Employee ID and Password, the GPS locator will stamp their time similar to a standard punch clock with the exception that when you submit your information an employer can go on line and view the employees precise clock in or out location, thus eliminating many of the excuses and the best part is it’s even easier than having to make a single phone call.

Think of the money an organization can save by minimizing the amount of gas and time spent by supervisors having to drive from client to client “babysitting” their staff to ensure compliance. With a mobile application your laptop or office computer can be a second set of eyes in the field, that will literally save your organization thousands of dollars, while ensuring and providing the most state of the art and yet simplistic time, attendance and reporting initiatives to date. The days of traditional employee work hours are quickly becoming a thing of the past. In order to ensure an organizations virtual punch clock numbers are consistent to a traditional time clock method, online applications need to be relevant and must stay on the cutting edge and evolve as organizations and technology do. We believe the next step in the evolution of time attendance software and reporting management is here and it’s a virtual punch clock, mobile application.